Last modified by Dennis Segebarth on 2026/02/26 10:27
From version 29.1
edited by Dennis Segebarth
on 2026/02/26 10:22
Change comment: There is no comment for this version
To version 27.2
edited by Dennis Segebarth
on 2026/02/25 15:29
Change comment: There is no comment for this version

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50 50  * //Moving and renaming files and folders~://** **Once a file or folder is uploaded it cannot be moved or renamed in the Green Room File Explorer. Instead, you can re-upload the file or folder with a different name or destination, or copy the file or folder to the Core and use the Workspace tools to organize the Project files.
51 51  * //Uploading duplicate files: //Duplicate files cannot be uploaded to the same destination folder. If you attempt to upload a file that already exists in the destination folder with the same filename, an error message is returned. Instead, you can either upload the file with a different filename, or create a new Green Room folder and upload the file to the new folder.
52 52  
53 -----
54 -
55 55  = Checking File Status =
56 56  
57 57  You can check the progress and completion status (success or failure) of Project files uploaded, downloaded, and deleted during the current login session using the File Status panel. Click the **File Status icon** in the Main Menu to open the File Status panel then browse the activity tabs (**In Progress**, **Uploaded**, **Downloaded**, **Trash Bin**).
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80 80  1. Open the **File Status panel** and check the **In Progress** tab for the failed file. Click **Re-upload file** and select the same file from your local source folder.
81 81  1. The upload resumes as shown by the progress bar and successful completion is indicated in the **File Status panel**.
82 82  
83 -----
84 -
85 85  = Viewing File Properties =
86 86  
87 87  The File Properties panel displays detailed metadata about Project files to help find them and facilitate their appropriate use.
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100 100  
101 101  For a detailed description of other information available in the File Properties menu, see sections //Adding and Modifying File Tags//, //Adding and Modifying File Attributes,// and //Data Lineage Graph.//
102 102  
103 -----
104 -
105 105  = Previewing Files =
106 106  
107 107  The File Previewer can be used to check the inner folder structure of uploaded file archives. Supported types include:
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120 120  
121 121  To unzip the file, use one of the available workspace tools such as a Jupyter notebook in **JupyterHub **(see //Using HDC Workspace Tools//).
122 122  
123 -----
124 -
125 125  = Adding and Modifying File Tags =
126 126  
127 127  File Tags are keywords assigned to files and/or folders to help describe them and allow them to be found. Two types of tags can be associated with Project files:
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178 178  * In the Green Room, Customized Tags can only be added or edited by the Project Member who uploaded the file, or the Project Administrator.  In the Core, Collaborators and Project Administrators can edit Customized tags of files in any folder.
179 179  * Tags can also be attached to Projects and Datasets.
180 180  
181 -----
182 -
183 183  = Adding and Modifying File Attributes =
184 184  
185 185  It may be important to annotate your uploaded Project files with descriptive metadata that conform with your own defined categories, formats, or values to make the files more readily searchable and machine readable. For example, when uploading a file containing test scores you wish to specify metadata on the research site that performed the test, or on a DICOM imaging file you wish to specify the MRI scanner manufacturer. File Attributes enable this enriched metadata capture on files.
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207 207  
208 208  File Attributes added to a file or folder are visible in its Properties menu in the File Explorer. Additionally, you can search all Project Files for specific File Attributes by using the Project Search tool (see //Projects Interface > Search //in the article //HDC Portal Navigation//).
209 209  
210 -----
211 -
212 212  = Requesting File Copy from the Green Room to the Core =
213 213  
214 214  The Core is the storage area where Project members can access each others’ Project files, create file collections, and use the workspace tools to open files and perform analyses.
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234 234  1. Click the Requests icon from the Project left menu bar.
235 235  1. Click **New** to view your new requests that have not been fulfilled, or **Completed **to view requests that the Project Administrator has fulfilled. Requests are identified by the username and the date/time stamp when the request was submitted.
236 236  
237 -----
238 -
239 239  = Viewing Data Lineage =
240 240  
241 241  When you copy data from one location to another, execute a pipeline, or perform other actions on a file, the platform data lineage service captures the points in the file’s journey and displays them in the File Properties Data Lineage graph.
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256 256  
257 257  [[image:1723802879104-591.png||height="397" width="802"]]
258 258  
259 -----
260 -
261 261  = Downloading Files =
262 262  
263 263  ​Files can be downloaded individually or in bulk directly from the File Explorer.
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280 280  * Download performance may be impacted by your internet connection.
281 281  * Ensure pop-ups are enabled in your browser.
282 282  
283 -----
267 += Deleting Files =
284 284  
285 -= Deleting Files and Folders =
286 -
287 -== Moving Items to the Trash Bin ==
288 -
289 289  Project members can move files or folders that are no longer needed in the Green Room or Core to the Trash Bin. Items in the Trash Bin can be marked for permanent deletion (see below), or restored back to the original location in Green Room or Core.
290 290  
291 291  [[image:1772032907007-375.png]]
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295 295  1. A popup window prompts you to confirm the file deletion. Click **OK** or cancel to exit without deleting.
296 296  1. The file is moved to the Trash Bin.
297 297  
298 -Open the File Status panel to check the status of the single file deletion, or open the Trash Bin in the left menu of the File Explorer to view items in the Project`s Trash Bin (your role in the Project governs what items are visible to you).
278 +Open the File Status panel to check the status of the single file deletion, or open the Trash Bin in the left menu of the File Explorer to view items in the Project`s Trash Bin (your role in the Project governs what items are visible to you). All Project members can restore items visible to them in the Trash Bin back to their original location in the Green Room or Core. For this:
299 299  
300 -{{info}}
301 -**Note:** Items in the Trash Bin are not yet deleted. You can imagine it like the "Recycle Bin" in Windows OS. Thus, if you want to permanently delete a file or folder, check the following sections on //Mark Items for Deletion// and //Deleting Items immediately//. Please note that these actions are available only to members that hold the Project Administrator role.
302 -{{/info}}
280 +1. Navigate to the Project File Explorer Trash Bin.
281 +1.
303 303  
304 -== Restoring Items from the Trash Bin ==
305 305  
306 -All Project members can restore items visible to them in the Trash Bin back to their original location in the Green Room or Core. For this:
284 +Files can be permanently deleted by a Platform Administrator.
307 307  
308 -1. Navigate to the Project File Explorer Trash Bin.
309 -1. Use the Actions Menu (three dots) in the row of the respective item you´d like to restore to open the Actions drop down menu.
310 -1. In the Actions drop down menu, click **Restore** to restore the item to its original source location in the Green Room or Core.
311 -
312 -[[image:Restore_from_Trash_Bin.png||height="251" width="868"]]
313 -
314 -== Mark Items for Deletion ==
315 -
316 -Items in the Trash Bin will not be deleted automatically and continue to consume your Project´s available resources. As a Project Administrator, you can go to the Trash Bin and mark files and folders for permanent deletion. For this:
317 -
318 -1. Navigate to the Project File Explorer Trash Bin.
319 -1. Use the Actions Menu (three dots) in the row of the respective item you´d like to mark for permanent deletion to open the Actions drop down menu.
320 -1. In the Actions drop down menu, click **Delete **to mark the item for permanent deletion.
321 -
322 -[[image:Mark_for_deletion_in_Trash_Bin.png||height="249" width="857"]]
323 -
324 -{{info}}
325 -**Note: **Once marked for deletion, an item is scheduled for permanent deletion after a grace period of 30 days has expired. Until end of this grace period, the Project Administrator that marked the item for deletion can revoke this action and restore the item back to the Trash Bin, or delete it immediately, skipping the grace period (see following sections).
326 -{{/info}}
327 -
328 -== Restore Items before Grace Period Expiration ==
329 -
330 -Once an item has been marked for permanent deletion, it can still be restored until a grace period of 30 days has expired. This action can be performed only by the Project Administrator who marked the item for deletion. For this:
331 -
332 -1. Go to your User Account page by clicking on your username in the upper right corner and then click on **Account**.
333 -1. In the lower right section, you´ll find the //Recently Deleted// table that provides an overview of all items you´ve marked for deletion and for which the grace period of 30 days has not expired yet. It also denotes for each item to which Project it belongs, and when it was marked for deletion.
334 -1. Click on the **Restore** button to restore the item back to the Trash Bin, from where you can restore it back to it´s original source location in the Project (see //Restoring Items from the Trash Bin//).  
335 -
336 -[[image:Restore_items_before_grace_period_expiration.png||height="269" width="869"]]
337 -
338 -== Deleting Items immediately ==
339 -
340 -Once an item has been marked for permanent deletion, you can also issue its immediate deletion, terminating the grace period early. This action can be performed only by the Project Administrator who marked the item for deletion. For this:
341 -
342 -1. Go to your User Account page by clicking on your username in the upper right corner and then click on **Account**.
343 -1. In the lower right section, you´ll find the //Recently Deleted// table that provides an overview of all items you´ve marked for deletion and for which the grace period of 30 days has not expired yet. It also denotes for each item to which Project it belongs, and when it was marked for deletion.
344 -1. Click on the **Delete **button to delete the item - you will be prompted to confirm this action, as it cannot be undone.
345 -1. A pop-up will prompt you to confirm the immediate and permanent deletion of the corresponding item. To confirm, click **Delete**. To abort, click **Cancel**.
346 -
347 - [[image:Delete_items_immediately.png||height="225" width="1199"]]
348 -
349 -{{info}}
350 -**Note:** For forensic and compliance purposes, standard retention policies continue to apply to basic metadata (e.g., unique file/folder identifiers) and audit logs after permanent deletion of files and folders in Pilot-HDC.
351 -{{/info}}
352 -
353 353  == Considerations ==
354 354  
288 +* Delete permission is role-based - any Project member can delete files that they uploaded in the Green Room, Collaborators can delete files from any folder in the Core, and Project Administrators can delete any file from any location.
289 +* Deleted files are moved to a Trash Bin but are not permanently removed from the platform until requested.
355 355  * Files that have been copied to a Dataset will remain in the Dataset even if the original version has been deleted from the Core.
356 356  
357 -----
358 -
359 359  = Creating File Collections =
360 360  
361 361  When working with Project files in the Core, it can be useful to organize them in temporary or permanent views to help find them more easily. A Collection gives Project members the flexibility to create their own virtual groups of Project files from any number of Core folder locations. Similar to a music playlist, a Collection establishes a reference to the file(s) without moving or copying the actual files themselves. Adding a Collection to your Favourites gives you quick access to it from your Dashboard page.
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409 409  * A file can be added to one or more Collection(s).
410 410  * Adding or removing files in a Collection does not change the file's storage location or data lineage.
411 411  
412 -----
413 -
414 414  = Adding Files and Collections to Favourites =
415 415  
416 416  File and Collections from your Project can be “starred” to add them as Favourites and make them quickly accessible in the Favourites panel in the Dashboard
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