Last modified by Dennis Segebarth on 2026/02/26 10:27
From version 28.2
edited by Dennis Segebarth
on 2026/02/26 08:10
Change comment: There is no comment for this version
To version 29.1
edited by Dennis Segebarth
on 2026/02/26 10:22
Change comment: There is no comment for this version

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319 319  1. Use the Actions Menu (three dots) in the row of the respective item you´d like to mark for permanent deletion to open the Actions drop down menu.
320 320  1. In the Actions drop down menu, click **Delete **to mark the item for permanent deletion.
321 321  
322 +[[image:Mark_for_deletion_in_Trash_Bin.png||height="249" width="857"]]
322 322  
324 +{{info}}
325 +**Note: **Once marked for deletion, an item is scheduled for permanent deletion after a grace period of 30 days has expired. Until end of this grace period, the Project Administrator that marked the item for deletion can revoke this action and restore the item back to the Trash Bin, or delete it immediately, skipping the grace period (see following sections).
326 +{{/info}}
327 +
328 +== Restore Items before Grace Period Expiration ==
329 +
330 +Once an item has been marked for permanent deletion, it can still be restored until a grace period of 30 days has expired. This action can be performed only by the Project Administrator who marked the item for deletion. For this:
331 +
332 +1. Go to your User Account page by clicking on your username in the upper right corner and then click on **Account**.
333 +1. In the lower right section, you´ll find the //Recently Deleted// table that provides an overview of all items you´ve marked for deletion and for which the grace period of 30 days has not expired yet. It also denotes for each item to which Project it belongs, and when it was marked for deletion.
334 +1. Click on the **Restore** button to restore the item back to the Trash Bin, from where you can restore it back to it´s original source location in the Project (see //Restoring Items from the Trash Bin//).  
335 +
336 +[[image:Restore_items_before_grace_period_expiration.png||height="269" width="869"]]
337 +
338 +== Deleting Items immediately ==
339 +
340 +Once an item has been marked for permanent deletion, you can also issue its immediate deletion, terminating the grace period early. This action can be performed only by the Project Administrator who marked the item for deletion. For this:
341 +
342 +1. Go to your User Account page by clicking on your username in the upper right corner and then click on **Account**.
343 +1. In the lower right section, you´ll find the //Recently Deleted// table that provides an overview of all items you´ve marked for deletion and for which the grace period of 30 days has not expired yet. It also denotes for each item to which Project it belongs, and when it was marked for deletion.
344 +1. Click on the **Delete **button to delete the item - you will be prompted to confirm this action, as it cannot be undone.
345 +1. A pop-up will prompt you to confirm the immediate and permanent deletion of the corresponding item. To confirm, click **Delete**. To abort, click **Cancel**.
346 +
347 + [[image:Delete_items_immediately.png||height="225" width="1199"]]
348 +
349 +{{info}}
350 +**Note:** For forensic and compliance purposes, standard retention policies continue to apply to basic metadata (e.g., unique file/folder identifiers) and audit logs after permanent deletion of files and folders in Pilot-HDC.
351 +{{/info}}
352 +
323 323  == Considerations ==
324 324  
325 -* Delete permission is role-based - any Project member can delete files that they uploaded in the Green Room, Collaborators can delete files from any folder in the Core, and Project Administrators can delete any file from any location.
326 -* Deleted files are moved to a Trash Bin but are not permanently removed from the platform until requested.
327 327  * Files that have been copied to a Dataset will remain in the Dataset even if the original version has been deleted from the Core.
328 328  
329 -
330 330  ----
331 331  
332 332  = Creating File Collections =
Delete_items_immediately.png
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