Changes for page Using Guacamole in HDC

Last modified by Dennis Segebarth on 2024/08/16 08:54
From version 8.1
edited by Dennis Segebarth
on 2023/09/13 17:23
Change comment: There is no comment for this version
To version 16.1
edited by Dennis Segebarth
on 2024/05/28 08:00
Change comment: There is no comment for this version

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17 17  
18 18  * Project Collaborator role or higher.
19 19  * Guacamole application and connected virtual machines pre-configured for the Project by the Platform Administrator. See //Getting Access to Guacamole//.
20 +* Workspace VM-specific credentials to login at VM(s). See //Management of Workspace VM-specific credentials//.
20 20  
21 21  = Data Stewardship =
22 22  
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33 33  1. After the Platform Administrator has deployed Guacamole as a workspace tool for your Project, you can request access to the Guacamole-connected VMs. Every project member must complete this step to initialize their identity in the Guacamole system.
34 34  )))
35 35  1. In the pop-up window, enter a message to the Project Administrator containing the details of your access request, then click **Send Request**.
36 -1. A message confirms the request has been sent. Project Administrators receive a notification by email and in the portal notification system.
37 +1. A message confirms the request has been sent. Project Administrators receive a notification about your request in the portal notification system.
37 37  
38 -After the Project Administrator receives the notification and sets up the requested access to the Guacamole-connected VM(s), you will receive credentials that you can use to log into VMs and you can begin using Guacamole.
39 +After the Project Administrator receives the notification and sets up the requested access to the Guacamole-connected VM(s), you can use Workspace VM(s) via Guacamole with your Workspace VM-specific credentials (see //Management of Workspace VM-specific credentials//).
39 39  
41 += Management of Workspace VM-specific credentials =
42 +
43 +Login to Workspace VMs via Guacamole requires your Workspace VM-specific credentials, i.e. username and password:
44 +
45 +* Username: Your EBRAINS username
46 +* Password: A password specific for login on Workspace VMs within the HDC (see //Workspace VM-specific password//)
47 +
48 +**Please note: **The scope of your Workspace VM-specific credentials is platform-wide, i.e. they are valid for all VMs within the HDC to which you have access.
49 +
50 +== Workspace VM-specific password ==
51 +
52 +You can create, change, and reset your Workspace VM-specific password via the HDC platform.
53 +
54 +=== Create or Reset your Workspace VM-specific password ===
55 +
56 +For the initial creation of your Workspace VM-specific password, or to reset it at any time:
57 +
58 +1. Open your **Account **page in the HDC platform.
59 +1. Click on the **Reset VM Password** button (see A in figure below). Please note: This button will be disabled for your account until a Project Admin approved your Guacamole access request.
60 +1. A pop-up window will prompt you to confirm the reset of your VM-specific password (see B in figure below).
61 +11. Click on **Cancel** to abort the process.
62 +11. Click on **Reset VM Password** to confirm and reset your Workspace VM-specific password.
63 +1. Once you confirmed the reset, a new pop-up window will open and display your new Workspace VM-specific password to you (see C in figure below). **Please make sure to save it appropriately, as you won´t be able to view it again once you close this pop-up window. **This randomly created password consists of lower case letters only. You will also receive a notification via email that your Workspace VM-specific password has been reset.
64 +1. You can now use this password to login to all Guacamole Workspace VMs you have access to within the HDC platform. We highly recommend changing it after your first login, see //Change your Workspace VM-specific password** **//below for more information.
65 +
66 +[[image:Untitled-1.png||height="315" width="858"]]
67 +
68 +=== Change your Workspace VM-specific password ===
69 +
70 +In order to change your Workspace VM-specific password, please login to a Workspace VM (see //Launching a Guacamole VM connection//, and //Establishing a Desktop VM Connection// or //Establishing a Command Line VM Connection//, respectively).
71 +
72 +a) Change your VM-specific password via a Desktop VM Connection:
73 +
74 +1. After logging in to a Desktop VM using your current Workspace VM-specific credentials, open the **Settings** application.
75 +1. One the left-hand menu click on **Users**.
76 +1. Make sure your account is selected and then click in the **Password** field in the "Authentication & Login" section.
77 +1. A pop-up will open and prompt you to confirm this action by providing your current password (i.e. your current Workspace VM-specific password), and to specify the new one. The new password must be at least 8 characters long.
78 +1. Confirm to change your password by clicking on **Change**.
79 +
80 +[[image:1714664556786-681.png||height="230" width="413"]]
81 +
82 +
83 +b) Change your VM-specific password via a Command Line VM Connection:
84 +
85 +1. After logging in to a Command Line VM using your current Workspace VM-specific credentials, enter the command //passwd//
86 +1. You are now prompted to provide your current Workspace VM-specific password.
87 +1. Next, you are prompted to provide your new password. The new password must be at least 8 characters long.
88 +1. You are prompted to confirm the new password by providing it again.
89 +1. A message in the terminal will notify you about the successful update of your password.
90 +
91 +[[image:1714664883045-227.png]]
92 +
93 +After you changed your Workspace VM-specific password, the new password will be valid for all Workspace VMs within the HDC that you have access to.
94 +
40 40  = Launching a Guacamole VM Connection =
41 41  
42 42  After the first-time setup has been completed, you can start using Guacamole to access your Project Virtual Machines (VMs). Both Desktop and Command Line Interface VM connections are possible, depending on which VMs have been deployed for the Project and which VMs you have access to.
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57 57  
58 58  [[image:Guacamole login modal from XWiki 2023-01-23.png||height="285" width="244"]]
59 59  
60 -1. On the Desktop login screen, enter your VM-specific username and password, which were provided to you by the Platform Administrator, then click **OK. **
115 +1. On the Desktop login screen, enter your VM-specific credentials (see //Management of Workspace VM-specific credentials//), then click **OK. **
61 61  1. The VM connection is established.
62 62  1. After connecting, you can begin working in your Desktop VM. To launch a Linux terminal, see //Launching a Linux Terminal inside a Desktop VM//.
63 63  
64 -//Note: //We recommend to change your VM-specific password upon first login to the VM. For this, type {{code language="none"}}passwd{{/code}} in a Linux terminal inside the VM, hit return on your keyboard and follow the instructions to change your password. Please make sure to save the new password in a secure location.
119 +//Note: //We recommend to change your VM-specific password upon first login to the VM. See //Change your Workspace VM-specific password//.
65 65  
66 66  == Establishing a Command Line VM connection ==
67 67  
68 -[[image:Project Workspace Guacamole CLI Connection Login v2.1.5 2023-02-06.png||height="68" width="566"]]
69 -
70 70  {{code language="none" width="50%"}}
71 71  Welcome to Ubuntu 20.04.5 LTS (GNU/Linux 5.15.0-1019-azure x86_64)
72 72  
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75 75   * Support: https://ubuntu.com/advantage
76 76  {{/code}}
77 77  
78 -1. On the Command Line login screen, enter your VM-specific username and password, which were provided to you by the Platform Administrator.
131 +1. On the Command Line login screen, enter your VM-specific credentials (see //Management of Workspace VM-specific credentials//), .
79 79  1. The VM connection is established.
80 80  
81 -//Note: //We recommend to change your VM-specific password upon first login to the VM. For this, type {{code language="none"}}passwd{{/code}} in the Command Line VM, hit return on your keyboard and follow the instructions to change your password. Please make sure to save the new password in a secure location.
134 +//Note: //We recommend to change your VM-specific password upon first login to the VM. See //Change your Workspace VM-specific password//.
82 82  
83 83  == Launching a Linux Terminal inside a Desktop VM ==
84 84  
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99 99  |(% style="width:236px" %)(((
100 100  File upload to indicated zone
101 101  )))|(% style="width:196px" %)Yes|(% style="width:255px" %)Yes
102 -|(% style="width:236px" %)File download to indicated zone|(% style="width:196px" %)NO|(% style="width:255px" %)Yes
155 +|(% style="width:236px" %)File download from indicated zone|(% style="width:196px" %)No|(% style="width:255px" %)Yes
103 103  
104 -
105 105  ----
106 106  
107 -Copyright © 2023 [[Indoc Systems>>url:https://www.indocsystems.com]].
159 +Copyright © 2023-2024 [[Indoc Systems>>url:https://www.indocsystems.com]].
108 108  
109 109  HealthDataCloud is powered by Pilot technology, a product of [[Indoc Systems>>url:https://www.indocsystems.com]].
110 -
111 -
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